Exhibitor Questions - What is the SEMA Show Cancelation and Refund Policy?
Effective one business day following Exhibitor’s selection of booth space through Sunday, August 2, 2026, Show Management shall retain 50% of rental cost of each space canceled. Beginning Monday, August 3, 2026, Show Management shall retain 100% of rental cost of each space canceled.
Exhibitor Questions - What is the "Change of Booth" form?
Following space selection, Exhibitors wishing to change their booth (location, size and/or configuration) following Space Selection must submit a "Change of Booth" form.
Exhibitor Questions - What is the Space Selection process?
By April 25, exhibitors will receive an email with the date and time for their space selection. Between Monday, May 4 - Wednesday May 20, 2026, a SEMA Sales Representative will call the key contact to review the Show floorplan and select a booth. Following booth selection, the exhibiting company will receive an email confirmation with the agreed upon Show Section and booth number.
Exhibitor Questions - What is Lead Retrieval?
Lead retrieval is a powerful tool that helps exhibitors quickly and easily collect contact information from attendees who visit their booth. Instead of manually writing down names or scanning business cards, you can simply scan an attendee's badge using a lead retrieval scanner or app. It's fast, accurate, and instantly organizes the data you need for effective follow up.
Why Exhibitors Love Lead Retrieval:
Exhibitor Questions - Do any resources exist to help with budgeting?
Yes. For your reference, we provide a Budget Calculator. This will help you decide which items you need for your exhibit and how to succeed at the Show. Then, go to the Exhibitor Services Manual and select the forms you need in order to complete your show plan.
Exhibitor Questions - Am I able to hang a sign over my booth?
In order to qualify to hang a sign, your booth must be 20' x 20' or larger and may not be a linear booth. You must complete the Hanging Sign Design Notification Form and submit a rendering or digital photo of the sign showing all graphics, placement above booth, and dimensions, including width, height and circumference. Hanging signs may be hung at any height; however, the sign itself can be no more than 8' in height from top to bottom and must be finished on all sides.
Exhibitor Questions - What are Material Handling Services?
Material Handling is the service to move and store your freight from the freight carrier. This service includes off-loading from delivery truck; delivery to your booth; removing empty crates and boxes; storing and returning the empties: and delivery to your carrier. This service is all provided exclusively by Freeman. It is a one-time charge for incoming and outgoing. See the Material Handling order form for rates. Exhibitors with 400 square feet or less will receive their first 500 lbs. of material handling FREE with no restrictions.
Exhibitor Questions - What is a freight target date and how can I change it?
This date has been established for the arrival of freight at the Las Vegas Convention Center using a common carrier. Target dates are listed by booth numbers. If you miss your target date, you may be required to pay a surcharge on material handling. If you ship in advance to the Freeman warehouse, the freight will be at your exhibit space at your designated target date. If you need to change your target date, e-mail Joe Boone of Freeman at joe.boone@freemanco.com.
Exhibitor Questions - How do I ship freight to the Show?
You can ship two (2) ways: Ship in advance to the Freeman Warehouse September 24 – October 22, 2026 (date subject to change) and Freeman will deliver your freight to your booth during your target time, or you can ship directly to the Las Vegas Convention Center (freight must arrive on your assigned target day). Drivers must check-in at the Freeman Marshaling Yard first to receive a Freight Door assignment before coming to the Las Vegas Convention Center.
