Exhibitor Manual

ABOUT THE SHOW – THE FIRST STOP IN PREPARING FOR THE SEMA SHOW

• Budget Checklist
• Contact Information
• Deadline Checklist
• FAQs - Frequently Asked Questions
• Frequently Rented Items (First-Timer Cheat Sheet)
• Glossary of Terms
• Show Hours
• What comes with a booth?

BADGES, REGISTRATION & SPECIAL EVENTS

• Exhibit Booth Personnel
• Special Events – Includes Banquet Tickets, New Products Breakfast

HOTELS, PARKING & TRAVEL

• Car Rental
• Hotels
• Parking at the Show

MARKETING, ADVERTISING & SPONSORSHIPS – OPPORTUNITIES TO PROMOTE YOUR BOOTH

• Advertising Opportunities
• Buyer List Order - CompuSystems
• Celebrity Appearance Notification – promote celebrities in your booth
• Directory Listings – Information on your listing
• Feature Vehicles Information - Display a Car Outside Your Booth
• Feature Vehicles Application
• Manufacturers' Representative Matching Form
• Media/Press Conference Application
• New Products Showcase
• New Products Shipping Label
• Promote Your Booth Information
• Powersports Kiosk Application
• Public Relations Opportunities
• Sponsorship Opportunities
• Submit a Press Release

MEETING ROOMS

GUIDELINES & POLICIES

• Top 10 DO's and DON'Ts
• Contractor Regulations - Freeman©
• Exhibit Display Regulations
• Exhibit Space Design Notification (required for booths 400 square feet or more)
• Intellectual Property Rights Information
• Lighting Restrictions
• Non-Exhibiting Companies/Outboarding Policy
• Permits - Welding & Painting
• Promotion and Contest Rules & Application
• Show Rules

VEHICLES/CAR DISPLAY OPPORTUNITIES

• Booth Vehicles – displaying a car in your booth
• Vehicle Detailing Order Form
• Feature Vehicles Information – Display a Car Outside Your Booth
• Feature Vehicles Application

BOOTH INSTALLATION

• Exhibit Carpet, Furnishings & Booth Rentals - Freeman
  
  To order Freeman services online click here. Ordering requires a Freeman Username and password.
   
• Carpet
• Furnishings Essentials (Standard Furniture)
• Furnishings Select (Premium Furniture)
• Booth Rental Packages
• Miscellaneous Supplies & Accessories:
• Exhibit Accessories
• Fabric Solutions
• Showcases
• Sign & Graphics
• Electrical Information & Order Form - Freeman©
• Exhibitor Appointed Contractor Guidelines & Application
• Hanging Signs - Freeman
• Step 1 – Hanging Sign Design Notification Form
• Step 2 – Guidelines - Rigging Regulations and Structural Integrity Form
• Step 3 – Installation / Shipping Information & Order Form
• Step 4 – Shipping Label (hanging signs must be shipped separately from your booth)
• Step 5 – Electrical Information & Labor Order Form (if necessary)
• Hanging Truss & Chain Hoist - Freeman
• Step 1 - Guidelines - Rigging Regulations and Structural Integrity Form
• Step 2 – Installation Order Form
• Step 3 – Electrical Information & Labor Order Form (if necessary)
• Labor - Freeman
• Booth Installation & Dismantle Order
• Forklift & Rigging Order
• Payment Authorization Form (REQUIRED IF ORDERING ANY SERVICES FROM FREEMAN©)
• Payment Authorization Form for Third Parties / EACs - Freeman©

BOOTH SERVICES

• Air, Gas, Water, Drain – Freeman©
• Audio/Visual Rental – PRG
• Catering/Food & Beverage - ARAMARK©
• Cell Phone/Radios Rental - BearCom©
• Cleaning (booth vacuuming & trash removal) – Freeman©
• Computer Rental - PRG
• Copy/Print Services – FedEx Office©
• Floral  - ExpoEase©
• Internet & Telephone - Smart City©
• Insurance – Exhibit Coverage - Buttine©
• Lead Retrieval Scanner Rental – CompuSystems©
• Lights Out Request - Freeman©
• Photography  - ExpoEase©
• Security for Booth – COPS & Protect

FREIGHT / MATERIAL HANDLING

• Freight Shipping
• ABCs of Shipping your booth to the Show
• Delivery Information & Map
• Domestic – Air, Ground, & Van Lines
• International
• Shipping Labels – Warehouse & Show Site
• Freight / Drayage / Material Handling: Delivery at the Show - Freeman
• Free 1000lbs & Hand Carry Service with Map
• Heavy Machinery
• Material Handling/Drayage

TARGET TIMES – WHEN YOUR FREIGHT MUST BE AT YOUR BOOTH

• Booth Numbers 10000-19999
• Booth Numbers 20000-29999
• Booth Numbers 30000-39999
• Booth Numbers 40000-49999
• Need to change your target time?